Selection and metadata
Record why a file is retained, who created it, when and in what context. Empty fields are better than invented metadata.
Research · The archive in digital form
Digital Heritage: Selection, Description and Long-Term Care
A digital file becomes heritage when its origin, rights, format and context are understood and preserved.
At a glance
Why this guide matters
The page covers selection, filenames, metadata, backups and access controls. It distinguishes preservation masters from publication copies and requires transparent disclosure of any AI alteration.
Material status
This is an editorial guide for the initiative’s development version. It explains an approach and does not replace professional medical, legal or financial advice.
Practical route
Three steps for responsible work
Begin with context, record decisions and preserve each person’s right to revisit the terms.
Formats and copies
Keep a preservation master, working copy and public derivative separately. Check that copies remain readable and intact.
Rights, access and AI
Link every file to its licence, consent and access level. Never send personal data to AI services, and disclose content alteration.
Working checklist
What to check before moving on
- Use a stable filename convention.
- Keep copies in more than one location.
- Check file integrity and readability.
- Keep rights and consent records linked.
Both photographs on this page are unique object-based AI illustrations. They do not depict real people, traditions or places.
FAQ
Common questions
Is one cloud copy enough?
No. Use multiple copies in different locations and periodically confirm that files can be opened.
Can AI restore a missing detail?
AI can propose a version, not prove the original; store it separately and label it clearly.
Have experience or expert insight?
Tell us how you could contribute. Material is published only after rights, sources and consent have been reviewed.